# eSecured ERP Platform

> Modular, cloud-based ERP for any Tanzania business — full double-entry accounting, TRA-compliant invoicing, logistics & fleet management, customs clearing, procurement, and more. Built and operated by eSecured Cloud Hosting & IT Services.

eSecured ERP Platform (erp.co.tz) is a multi-tenant SaaS ERP system built for Tanzania. Any business can use it as a standalone accounting platform or combine modules into a full operational suite. Originally built for the transport and freight industry, it now serves wholesale traders, retailers, service companies, clearing agents, importers, and any business that needs double-entry bookkeeping, TRA-compliant invoicing, and structured business operations management in Tanzania.

## Company

- **Name:** eSecured Cloud Hosting & IT Services
- **Product:** eSecured ERP Platform
- **Website:** https://erp.co.tz
- **Docs:** https://docs.erp.co.tz
- **Email:** info@erp.co.tz
- **Phone:** +255 689 096 790
- **Location:** Dar es Salaam, Tanzania

## Platform Modules

- **Accounting** – Full double-entry bookkeeping. Tanzania Standard Chart of Accounts (seeded on setup, fully customisable), journal entries, immutable General Ledger, Accounts Receivable, Accounts Payable, VAT Payable, VAT Input (recoverable), posting setup per GL account. Works as a standalone accounting system for any Tanzania business — no logistics module required.
- **Financial Reports** – Real-time reports generated from posted GL entries: Profit & Loss, Balance Sheet, Trial Balance, VAT Report, AR Aging Report, AP Aging Report, and Vendor Ledger.
- **Invoicing & Billing** – TRA-compliant sales invoices with TIN/VRN capture, tax categories (A/B/C/D), withholding tax (WHT), PDF download, email send, and payment tracking. Issued in your tenant's base currency, with a Bank of Tanzania rate-lock field for TZS-equivalent reporting when that base currency isn't TZS.
- **Procurement (Purchase Invoices)** – Vendor bills with Draft → Approved → Paid → Void lifecycle, GL auto-posting on approval and payment, AP aging integration, and item catalog picker.
- **Items / Product Catalog** – Products and services with SKU codes, units, selling price, cost price, VAT flags, revenue GL account overrides, and expense category mapping. Used in both sales invoices and purchase invoices.
- **Quotations** – Client quotation pipeline with status tracking (Draft → Sent → Accepted/Rejected/Expired → Converted), Excel line-item import, PDF export, email send, and one-click convert to invoice.
- **Expense Management** – Operational and general expenses, approval workflow (Submit → Approve/Reject), category-to-GL-account mapping, and support for trip-linked and standalone expenses.
- **Purchase Requisitions** – Internal procurement request workflow with multi-level approval chain: Requisitioner → Head of Department → Finance Department → General Manager → Managing Director → Received By. Full print-ready requisition form.
- **Logistics & Fleet Operations** – Job and trip dispatch, route management, driver assignment, income and expense tracking per job and per trip. For transport and freight companies.
- **Fleet Management** – Vehicle and driver registry, maintenance logs, document expiry alerts and reminders (Insurance, LATRA, COMESA, SUMATRA), compliance tracking.
- **Clearing & Forwarding** – Customs declaration lifecycle (Draft → Lodged → Assessment → Paid → Released → Delivered → Closed), TANSAD filing reference, document checklist, stage audit trail, container tracking linked to declarations. Covers all Tanzania ports: Dar Es Salaam, Zanzibar, Tanga, Mtwara, and border crossings Namanga and Tunduma.
- **Container Tracking** – Port-to-delivery milestone tracking with demurrage and detention calculators per shipping line and per container.
- **HR & Workforce** *(coming soon)* – Employee records, payroll, leave management, and attendance tracking.

## Who It's For

Any Tanzania business that needs TRA-compliant accounting, invoicing, and business operations management:

- **Wholesale & Retail Traders** – Accounting + Invoicing + Items Catalog
- **Service Businesses** – Accounting + Invoicing + Expenses + Quotations
- **Accounting-only** – Standalone double-entry accounting for any entity that just needs a Chart of Accounts, journals, and financial reports
- **Transport Companies** – Logistics & Fleet + Accounting + Invoicing
- **Clearing Agents** – Clearing & Forwarding + Accounting + Invoicing + Container Tracking
- **Importers / Freight Forwarders** – Clearing + Container Tracking + Procurement + Accounting
- **Full Operational Suite** – All modules combined for large logistics and freight businesses

## Key Capabilities

- Tanzania Revenue Authority (TRA) compliant invoicing with TIN/VRN capture, tax categories (A/B/C/D), VFD/TIMS-ready architecture, and QR code receipt verification
- Full double-entry bookkeeping with immutable General Ledger and real-time financial reports (P&L, Balance Sheet, Trial Balance, VAT)
- Tanzania Standard Chart of Accounts seeded on account setup — accounts grouped as Assets, Liabilities, Equity, Income, Cost of Goods Sold, Expense
- GL auto-posting on vendor bill approval and vendor payment
- Multi-tenant architecture — each business has an isolated workspace and its own subdomain (`tenant.erp.co.tz`)
- Per-document currency selection (TZS/USD) on Quotations, Requisitions, Purchase Invoices, Expenses, and Income, with configurable exchange rates
- Role-based access control with granular permissions per module (Tenant Admin, Operations Staff, Accountant, Driver, Read-only)
- Automatic nightly backups to Google Cloud Storage with 14-day retention and one-click restore from SuperAdmin
- Command palette (Ctrl/Cmd+K or Alt+Q) for global search across all entities and navigation shortcuts
- Cloud-hosted on Google Cloud (africa-south1 region) with local support in Tanzania

## Pages

- [Home](https://erp.co.tz/)
- [Features](https://erp.co.tz/#features)
- [TRA Compliance](https://erp.co.tz/#compliance)
- [Pricing / Modules](https://erp.co.tz/#pricing)
- [Request a Demo](https://erp.co.tz/#demo-form)
- [Documentation](https://docs.erp.co.tz/)
- [Terms & Conditions](https://erp.co.tz/#terms)
- [Privacy Policy](https://erp.co.tz/#privacy)
- [Refund Policy](https://erp.co.tz/#refund)